MartindaleConsultantsInc.

The Oil and Gas Consulting Company

Owner Relations

 

Addresses for Martindale Revenue Distribution:

Martindale Consultants
Revenue Distribution
4100 Perimeter Center Dr Suite 300
Oklahoma City, OK 73112


405.948.4442

Addresses for Mach Revenue Distribution:

Martindale Consultants
Mach Revenue Distribution
4100 Perimeter Center Dr Suite 300
Oklahoma City, OK 73112


405.948.4442

Addresses for Cutbow Operating:

Martindale Consultants
Cutbow Operating
4100 Perimeter Center Dr Suite 300
Oklahoma City, OK 73112


405.948.4442

 

Martindale Consultants Inc. acts as agent to distribute revenues on behalf of several oil and gas producers. Owner inquiries are routed through three separate owner relations channels:

  • Martindale Revenue Distribution
  • Mach Revenue Distribution
  • Cutbow Operating

To determine whom you should contact, please refer to your check detail or other ownership documents provided by Martindale.

  • If you are a Mach owner, the owner number provided by Martindale is a 6-character alpha-numeric identifier beginning with “H.”
  • If you are a Martindale owner, the owner number provided is a 6-character alpha-numeric identifier beginning with “M.”
  • If you are a Cutbow owner, your owner number is a 6-character alpha-numeric identifier beginning with “C.”
  • If you cannot find your owner number, or you have yet to be assigned an owner number, and you know the name(s) of the property(s) on which you have questions, please consult the property lists to determine which associate you should contact.
 

General Questions

1. My checks used to come from Alta Mesa, but now they come from Martindale. Why?

Martindale is now distributing revenues from properties for which Mach Resources is responsible for distributing. If you are receiving payments from Martindale for properties that were once remitted by Alta Mesa or Hinkle Oil & Gas, one or more properties in which you hold mineral interests are the responsibility of Mach Resources to distribute. You may still have mineral interests being distributed by Alta Mesa and/or its successor.

2. My checks used to come from DCP, but now they come from Martindale. Why?

Martindale is now distributing revenue from properties where various operators are responsible for distributing. If you are receiving payments from Martindale for properties that were once remitted by DCP, one or more properties in which you hold mineral interests are the responsibility of an oil and gas producer who has outsourced its revenue distributions to our firm. You may still have mineral interests being distributed by DCP and/or its successor.

3. What are royalties?

Royalties represent the interests retained by lessors under an oil, natural gas, and mineral lease. Generally, funds are payable on these interests based upon the value of a percentage of the minerals produced from the lease.

4. How do I figure my royalty interest?

Net acres/unit acres x lease royalty rate. Example: 10/640 x 0.125 = 0.001953125. But, you must consult your specific lease and/or legal advice for your specific calculation.

5. What is a division order?

A Division Order is a document signed on behalf of the interest owner verifying to the purchaser, operator, or remitter of a well or wells the decimal interest of production owned by that party. It also provides the owner’s remittance address and taxpayer identification number, possibly along with other information.

6. I have received a Division Order from Martindale. What should I do next?

Sign and return the document after consulting with your legal advisor to be sure the following, and other, information is correct.

  1. The accurate decimal interest for your ownership
  2. The correct spelling of your name
  3. Your current mailing address
  4. Where you want your revenue sent, if different than your mailing address
  5. Your taxpayer identification number

7. What is the difference between a royalty owner and a working interest owner?

Generally, royalty owners share in production revenues and working-interest owners share in both production revenues and development and operating expenses.

8. What is my tax ID?

Your Tax ID is either the Social Security Number (SSN), Employer Identification Number (EIN), or Taxpayer Identification Number (TIN) for the individual/entity receiving royalty payments and must be on file for identification and IRS reporting requirements. If your Tax ID is not on file, Martindale is required by the IRS to withhold 24% of all payments and revenues and remit them to the IRS on behalf of the owner until a Tax ID is provided.

 

Owner Information & Changes

1. How do I change my mailing address?

Please fill out an Address Update form and send it to the appropriate address listed on this page.

2. How do I add my husband/wife to my account?

Consult with your legal advisor, but in general, provide a copy of the conveyance document that establishes joint tenancy/ownership and has been recorded in the county and state where the minerals reside to the appropriate address listed on this page.

3. How do I report a change of ownership due to the sale or transfer of interest OR death of the recorded owner?

Please refer to the "Required Documents for Ownership Changes” file. After discussing with your legal advisor, forward all necessary documentation, your contact information, and the current ownership information (owner name and owner number) to our staff at the appropriate address listed on this page.

4. How do I change my social security number or tax ID number on file?

After consulting with your legal or accounting advisor, please fill out IRS Form W-9 and forward it to the appropriate address listed on this page.

 

Owner Payment Information

1. What should I do if my check is lost, stolen, or becomes stale-dated?

Contact Martindale owner relations at the appropriate address listed on this page. Please provide your name and owner number, the check number, and amount of payment (if known).

2. Is direct deposit available for royalty payments?

Direct deposit is now available to all interest owners. To opt-in to direct deposit, please fill out a Direct Deposit Request form and return it to the appropriate address listed on this page.

3. Why should I sign up for direct deposit?

Direct deposit offers many advantages, including no postal delays of your check; no unnecessary trips to the bank; no lost, damaged, or stolen checks; and, revenues deposited in your bank account even if you are traveling.

4. How do I update my direct deposit information?

Please fill out a Direct Deposit Request form and return it to the appropriate address listed on this page. For expedited processing, and to minimize the margin for error by depositing to the old account, please indicate that the information you are providing is to replace the old direct deposit information by writing “REVISED” on your direct deposit form.

5. Where can I find my royalty payment check detail?

Your check detail was either included with your paper check or emailed directly to the email address you provided. If you have misplaced your detail or need another copy, please email the appropriate address listed on this page. We will provide a copy of the detail via email.

6. When are revenues distributed?

  1. Timing of initial payments will vary depending on many factors. We always attempt to commence payments for the proceeds of production as soon as we are able and according to statutory requirements for each state or jurisdiction. It can take up to six months from first sales on a well before you receive a check. That timeframe may be longer if we are advised of a title dispute or adverse claim affecting your interest, which must be resolved prior to disbursement of revenue.
  2. If your revenue check is for a property operated by Mach Resources, distributions from Martindale will be between the 28th & 31st of each month.
  3. If your revenue check is for a property that is not operated by Mach Resources, distributions from Martindale will be on or around the 5th of each month.

7. How long does it take for me to receive my payment?

Direct deposits should post to your bank account within three business days. Paper checks are sent via USPS standard mail.

8. Why does my payment amount change?

Routine maintenance, mechanical, or operational issues may temporarily affect production. Changing market conditions can also cause price or volume fluctuations.

9. What kind of taxes are deducted from my check?

Taxes customarily withheld are state severance taxes or state withholding taxes as may be required. The specific taxes withheld will depend on the specific language in your lease or other agreement. If a Taxpayer Identification Number is not provided, we are required to withhold Federal taxes as mandated by the IRS.

10. What are the deductions on my check?

Depending on the specific language in your lease or other agreement, the deductions might be related to transportation, compression or gathering charges, and other third-party charges pertaining to transporting your share of oil and/or gas to the point of sale.

11. What is Federal Backup Withholding and why is it deducted from my check?

We are required by the IRS to withhold 24% of all revenue payments to U.S. residents if the Taxpayer ID number (or Social Security number) is missing or invalid. The number provided must match the name on the payment as indicated per IRS records. This information is required to be provided to us in writing by submitting IRS Form W-9. All backup withholding is reported on your 1099 at year-end, and it is considered a payment to the IRS on your behalf. Martindale does not issue refunds for backup withholding. Please consult with your tax advisor about reporting the withholding on your income tax returns at the end of the year.

12. What is Oklahoma Backup Withholding and why is it deducted from my check?

For wells located in the state of Oklahoma, we are required by law to withhold income tax for non-Oklahoma residents. Please consult with your tax advisor about reporting the withholding on your income tax returns at the end of the year.

13. What are some reasons why I have not received my check?

Revenues are remitted to you once your revenue balance exceeds $ 100, or the amount you indicated on your Division Order. Any balance over $10 but under your minimum distribution amount will be paid annually. Occasionally, payments are held due to claims against, or changes to, ownership such as a notice of death, change of address, transfer of property, assignment of interest or legal dispute. Payments due are accumulated and released when the matter affecting ownership has been resolved.

 

1099 Questions

1. Will I receive a 1099?

The minimum amounts for which 1099s are issued are:

  1. Box 1 (Rents) - $600
  2. Box 2 (Royalties) - $10
  3. Box 7 (Non-Employee Compensation/Gross Working Interest) - $600

2. When should I expect my 1099?

The IRS requires 1099’s to be mailed no later than January 31st.

3. How can I receive another copy of my 1099?

Email your name and owner number to the appropriate email address listed on this page.

4. What are the values on my 1099?

The values are as follows:

  1. Box 1: (Rents) Monies paid for lease bonus, rights-of-way, shut-in royalty payments and water usage.
  2. Box 2: (Royalties) Gross payments made on production
  3. Box 7: There are two types of monies that can be reflected here:
    (1) Gross Working Interest: Your owner type shares in the operating revenues and costs associated with the well.
    (2) Non-Employee Compensation: Payments made to contractors

5. Why does the amount in Box 2 and Box 7 on my 1099 not equal to what I deposited?

The IRS requires gross amounts be reported in Box 2 and Box 7. Your periodic disbursements are net of deductions and taxes. If you deduct the taxes and deductions from the amount reported in Box 2 or Box 7, the calculated figure should equal your deposits.